Davina Liffey in Volunteer Mode
TransWeek is planned and executed by unpaid volunteers. It requires many people to produce our little seven-day event. You’ll see how many at the Saturday banquet, when we ask everyone who played a role in making TransWeek 2023 happen. TransWeek’s primary volunteers are members of the TransWeek Planning Committee. The members of the community– which ranges from as few as three to as few as six people, depending upon who shows up–work all year long to make TransWeek happen. Every year, a committee member is chosen as TransWeek Director. The Director has ultimate responsibility for the well-being of TransWeek and its attendees.
The Committee's Many Responsibilities
- Decides the structure of TransWeek and finds venues, restaurateurs, and event leaders
- Publicizes TransWeek and sells ads for the Participants’ Guide
- Makes contracts, pays bills, applies for grants, and maintains TransWeek’s finances and prepares tax returns
- Sets the lowest possible price for TransWeek
- Runs registration throughout the year
- Selects the Pioneer Award recipient and keynote speakers
- Accepts and processes workshop proposals and creates the schedule
- Decides the charity we will support each year
- Orders awards and supplies and equipment for the TransWeek office
- Solicits scholarship applications and decides, based upon available monies, who will be selected
- Staffs the office during TransWeek
- Designs and maintains the TransWeek website
- Produces the Participants’ Guide and other publications
- Ensures restaurants have an accurate account so they can prepare the proper number of meals
Each of these responsibilities has many components. Consider just TransWeek’s finances. It’s necessary to pay bills, make deposits, keep accurate records of proceeds and expenditures, enter financial data into QuickBooks, work with our accountant on tax matters. Someone must take tickets and maintain the cash box at the door at the Follies and Fashion Show; someone has to make sure restaurants have up-to-date counts for lunches and banquets; someone must walk around town on the day after tTransWeek and write checks to the restaurants that served us. Is all this a labor of love? Yes it is!
The committee works hard, but it would be impossible to produce tTransWeek without the effort of other volunteers. Every year attendees step up to do job big and small: taking the day’s proceeds to the bank, distributing daily newsletters, taking tickets at lunches and evening events, being big brothers and sisters, running the morning meet and greets, introducing speakers, wrangling A/V equipment, MCing the Fashion Show and Fantasia Fair Follies–those are only just a few things attendees do for TransWeek!
Volunteer!
Interacting with your peers and townspeople is a big part of your TransWeek. It’s a great way to make friends and gain confidence and contribute to the well-being of TransWeek.
TransWeek needs you! Sign up at the TransWeek Office at registration or at our brief organizing meeting for volunteers immediately following the orientation brunch on the Monday of TransWeek (at the same location). Please attend to find out how you can help out during the week.
Some Ways You Can Help TransWeek
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- Be a big brother or big sister to someone who is new and a bit frightened!
- Collect tickets at lunches or evening events
- Distribute or help to produce the daily newsletter
- Help keynote speakers and workshop presenters with their audiovisual needs
- Take deposits to TD Bank on Shank Painter Road (a car will help for this)
- Put up posters around Provincetown
- Hand out Flyers in front of the Crown & Anchor before the Fashion Show and Follies
- Deliver advertising forms and asking business owners to take out an ad for TransWeek 2023
- Work backstage at the Fashion Show or Follies
- Introduce keynote speakers
- Help at the TransWeek office
- Set up TransWeek office on Sunday; tear TransWeek office down Saturday afternoon
- Assist at morning meet and greets
- Make runs to the Stop & Shop on Shank Painter Road (a car will help for this)
